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Administrative Assistant


- Fulltime   JOB TITLE:  Administrative Assistant Receptionist  

JOB CLASSIFICATION:  Full Time, non-exempt

PAY: starting $18.26-19.71/hour, full benefits offered

LOCATION: Aurora Office - 100% in person required     

EDUCATION:  High School diploma required.  College degree or some college preferred. 

EXPERIENCE:  Strong verbal and written communication skills. Helpful customer service skills as well as professional appearance and behavior are critical. Must be proficient in Microsoft Office and able to type minimum of 45 wpm.  Telephone skills and experience greeting the public are required.  Must be detail oriented, able to multi-task and possess a strong work ethic with a great attitude. Good attendance required. 
 
SUMMARY STATEMENT: This position provides administrative and clerical support activities to the Eye Bank Managers and Executive Director. This position is responsible for performing detailed work such as compiling and entering data, producing letters and correspondence, paper records scanning to file, customer service, greeting guests, answering the telephone/transferring to appropriate party, special project assistance, and maintaining an organized and clean front office/workspace.

ASSIGNED REPONSIBILITIES AND DUTIES:
  • Good telephone skills and tact when dealing with the public, such as bereaved donor families, donation partners, and other agencies
  • Generate outcome letters associated with donor recovery as well as other letters or mailings as assigned daily or as needed for PR department
  • Assists QA department with filing and scanning/archiving of records daily
  • Request and obtain autopsy/coroner written reports
  • Provide administrative support to personnel of RMLEB
  • Generate reports from database for administrative purposes
  • Provides accounting assistance for Accounts Receivable and Payables
  • Greet public pleasantly and efficiently, log-in guests
  • Compile distribution reports for reconciling customer invoices
  • Process and distribute outgoing and incoming mail
  • Maintain postage meter on a weekly basis
  • Assist with office/business equipment and/or supplies as needed
  • Some driving may be required- must possess a reliable automobile, valid driver’s license, and car insurance
  • Other related duties or projects as assigned

PHYSICAL STANDARDS
  • Near Vision- Jaeger-2 (near card) with or without correction at 16 inches
  • Hearing- Normal conversational hearing in order to interact with employees and vendors.  Understanding speech, 250 Hz in the worse ear with or without aid.
  • Dexterity- Appropriate dexterity to operate business machines with or without aids or prosthesis.

SUPERVISOR:  Executive Director

BENEFITS:

Medical
Vision
Dental
401k Matching
Short Term Disability
Accident Insurance
Flex Spending Account
Vacation and Sick Time
Wellness Plan
Gap Insurance
Mileage Reimbursement