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Accounting/Benefits Coordinator


JOB CLASSIFICATION:  Full time, non-exempt 

PAY: starting at $48,000          

EDUCATION: High School diploma required. College Degree or some college preferred. 

EXPERIENCE: Proficient in Microsoft Office. Able to type minimum of 45 wpm and use ten-key. Strong verbal, written and customer communication skills. Must be able to multi-task. Professional, detail oriented, good problem-solving skills, strong work ethic with a great attitude. Good attendance a must.

SUMMARY STATEMENT: Under general supervision, the Accounting/Benefits Coordinator is responsible with the daily accounting needs of the organization. These include, but are not limited to, processing accounts payable/receivables, bank deposits, payroll processing, and assisting with benefits administration. This position reports to the Accounting Manager. 

ASSIGNED REPONSIBILITIES AND DUTIES:

Benefits/Payroll
  • Coordinate employee benefits for the organization and employees
  • 401k preparation for payroll and enrollment for employees
  • Process payroll for organization for FT and PT employees
  • Maintain Flex account for organization
  • Coordinate short term disability and workers compensation claims for the organization
Accounts Payable
  • Vendor maintenance: entering new vendors and keeping vendor information current along with updated W-9’s being collected and filed
  • Process vendor payments weekly, ensuring timely and accurate payment of vendor invoices.
  • Print and mail out checks to vendors
  • Health insurance payable recon
  • Ensure credit cards statements are distributed to employees, reconciled, and paid monthly
  • Review and submit ACH Positive Pay payments. Prepare Positive Pay for Department Manager to submit to bank  
Accounts Receivable
  • Process credit card payments and deposit checks
  • Follow up with customers on any past due invoices
  • Compiles weekly distribution report for reconciling customer invoices
  • Void, delete, update or enter any invoices before printing the batches
  • Distribute invoices to customers weekly via email
  • Send monthly statements to clients in a timely manner
  • Apply customer payments in accounting software
Administrative
  • Good telephone skills and tact when dealing with the public, such as grieving donor families and other donation partners
  • Filing for AP, AR, contracts/agreements
  • Conduct annual renewals of certificates for CO, WY, census, etc.
  • Other related duties as assigned
SUPERVISOR:  Accounting Manager

BENEFITS:
Medical
Vision
Dental
401k Matching
Short Term Disability
Accident Insurance
Life Insurance
Flex Spending Account
Vacation and Sick Time
Wellness Plan
Gap Insurance
Mileage Reimbursement